Case Detail PENDING_APPROVAL MEDIUM Risk

Invoice Summary
VendorTechPro Solutions (V003)
Invoice #INV-EXCEED-001
Date2024-06-28
AmountUSD 25000.00
PO NumberPO-003
Cost CenterCC-MKT-001
DescriptionMarketing Services - Amount Exceeds PO
Retrieved Evidence

Source: ERP_DEMO | Retrieved: 2026-01-24 18:36 
{
  "approved_amount": 15000.0,
  "created_date": "2024-02-15",
  "currency": "USD",
  "expiry_date": "2024-12-31",
  "line_items": [
    {
      "description": "Marketing Services",
      "quantity": 1,
      "total": 15000.0,
      "unit_price": 15000.0
    }
  ],
  "payment_terms": "Net 30",
  "po_number": "PO-003",
  "receiving_status": "CONFIRMED",
  "vendor_id": "V003",
  "vendor_name": "TechPro Solutions"
}

Source: CONTRACT_MGMT_DEMO | Retrieved: 2026-01-24 18:36 
{
  "allowed_fees": [
    "Marketing Services",
    "Creative Design",
    "Media Buying"
  ],
  "contract_number": "CTR-2024-003",
  "contract_terms": "Project-based engagement for marketing services.",
  "dispute_policy": "Written notice required within 10 business days.",
  "effective_date": "2024-01-15",
  "expiry_date": "2024-12-31",
  "payment_terms": "Net 30",
  "rate_cards": {
    "creative_hourly": 200.0,
    "media_commission": 0.15
  },
  "status": "ACTIVE",
  "vendor_id": "V003",
  "vendor_name": "TechPro Solutions"
}

Source: POLICY_MGMT_DEMO | Retrieved: 2026-01-24 18:36 
{
  "category": "Accounts Payable",
  "description": "Defines approval thresholds and requirements for invoice processing.",
  "effective_date": "2024-01-01",
  "exceptions": [
    "Utility payments exempt from PO requirement",
    "Recurring subscription payments may use blanket PO"
  ],
  "policy_id": "POL-001",
  "requirements": [
    "Valid PO number required for all invoices over $1,000",
    "Three-way match (PO, Receipt, Invoice) required for goods",
    "Manager attestation required for services",
    "All invoices must be processed within 5 business days of receipt"
  ],
  "rules": [
    {
      "approver_role": "AP Specialist",
      "description": "Invoices under $5,000 require AP Specialist approval",
      "rule_id": "APR-001",
      "threshold": 5000
    },
    {
      "approver_role": "AP Manager",
      "description": "Invoices $5,000-$25,000 require AP Manager approval",
      "rule_id": "APR-002",
      "threshold": 25000
    },
    {
      "approver_role": "Finance Director",
      "description": "Invoices $25,000-$100,000 require Finance Director approval",
      "rule_id": "APR-003",
      "threshold": 100000
    },
    {
      "approver_role": "CFO",
      "description": "Invoices over $100,000 require CFO approval",
      "rule_id": "APR-004",
      "threshold": null
    }
  ],
  "title": "Invoice Approval Policy",
  "version": "2.1"
}

Source: POLICY_MGMT_DEMO | Retrieved: 2026-01-24 18:36 
{
  "category": "Fraud Prevention",
  "description": "Procedures for detecting and handling potential duplicate invoices.",
  "detection_criteria": [
    "Same vendor + same invoice number = Definite duplicate",
    "Same vendor + same amount + same date = Probable duplicate",
    "Same vendor + same amount + within 30 days = Possible duplicate"
  ],
  "effective_date": "2024-01-01",
  "policy_id": "POL-002",
  "resolution_process": [
    "AP Specialist reviews flagged invoices within 24 hours",
    "Contact vendor for clarification if needed",
    "Document resolution in case notes",
    "Escalate repeated duplicates to Procurement"
  ],
  "rules": [
    {
      "action": "AUTO_HOLD",
      "description": "System flags invoices with matching invoice number from same vendor",
      "rule_id": "DUP-001"
    },
    {
      "action": "REVIEW_REQUIRED",
      "description": "System flags invoices with same amount and date from same vendor",
      "rule_id": "DUP-002"
    },
    {
      "action": "REJECT_AND_LOG",
      "description": "Confirmed duplicates must be rejected and documented",
      "rule_id": "DUP-003"
    }
  ],
  "title": "Duplicate Invoice Policy",
  "version": "1.3"
}

Source: POLICY_MGMT_DEMO | Retrieved: 2026-01-24 18:36 
{
  "category": "Compliance",
  "description": "Requirements for vendor screening against sanctions lists and restricted parties.",
  "documentation_requirements": [
    "Screenshot of sanctions screening result",
    "Date and time of screening",
    "Name of person who performed screening",
    "Retain records for 7 years"
  ],
  "effective_date": "2024-01-01",
  "escalation_contacts": [
    {
      "email": "compliance@company.com",
      "role": "Compliance Officer"
    },
    {
      "email": "legal@company.com",
      "role": "General Counsel"
    }
  ],
  "penalties": [
    "Criminal penalties up to $1M per violation for individuals",
    "Corporate penalties up to $20M or twice transaction value",
    "Potential debarment from government contracts"
  ],
  "policy_id": "POL-003",
  "rules": [
    {
      "action": "SCREEN_REQUIRED",
      "description": "All vendors must be screened against OFAC SDN list",
      "rule_id": "SAN-001"
    },
    {
      "action": "BLOCK_PAYMENT",
      "description": "Payments to sanctioned entities are strictly prohibited",
      "rule_id": "SAN-002"
    },
    {
      "action": "COMPLIANCE_REVIEW",
      "description": "Potential matches require Compliance review before payment",
      "rule_id": "SAN-003"
    }
  ],
  "sanctioned_vendors": [
    "V010"
  ],
  "screening_frequency": "Real-time for new vendors, monthly for existing",
  "title": "Vendor Sanctions Policy",
  "version": "3.0"
}

Source: ERP_DEMO | Retrieved: 2026-01-24 18:37 
{
  "approved_amount": 15000.0,
  "created_date": "2024-02-15",
  "currency": "USD",
  "expiry_date": "2024-12-31",
  "line_items": [
    {
      "description": "Marketing Services",
      "quantity": 1,
      "total": 15000.0,
      "unit_price": 15000.0
    }
  ],
  "payment_terms": "Net 30",
  "po_number": "PO-003",
  "receiving_status": "CONFIRMED",
  "vendor_id": "V003",
  "vendor_name": "TechPro Solutions"
}

Source: CONTRACT_MGMT_DEMO | Retrieved: 2026-01-24 18:37 
{
  "allowed_fees": [
    "Marketing Services",
    "Creative Design",
    "Media Buying"
  ],
  "contract_number": "CTR-2024-003",
  "contract_terms": "Project-based engagement for marketing services.",
  "dispute_policy": "Written notice required within 10 business days.",
  "effective_date": "2024-01-15",
  "expiry_date": "2024-12-31",
  "payment_terms": "Net 30",
  "rate_cards": {
    "creative_hourly": 200.0,
    "media_commission": 0.15
  },
  "status": "ACTIVE",
  "vendor_id": "V003",
  "vendor_name": "TechPro Solutions"
}

Source: POLICY_MGMT_DEMO | Retrieved: 2026-01-24 18:37 
{
  "category": "Accounts Payable",
  "description": "Defines approval thresholds and requirements for invoice processing.",
  "effective_date": "2024-01-01",
  "exceptions": [
    "Utility payments exempt from PO requirement",
    "Recurring subscription payments may use blanket PO"
  ],
  "policy_id": "POL-001",
  "requirements": [
    "Valid PO number required for all invoices over $1,000",
    "Three-way match (PO, Receipt, Invoice) required for goods",
    "Manager attestation required for services",
    "All invoices must be processed within 5 business days of receipt"
  ],
  "rules": [
    {
      "approver_role": "AP Specialist",
      "description": "Invoices under $5,000 require AP Specialist approval",
      "rule_id": "APR-001",
      "threshold": 5000
    },
    {
      "approver_role": "AP Manager",
      "description": "Invoices $5,000-$25,000 require AP Manager approval",
      "rule_id": "APR-002",
      "threshold": 25000
    },
    {
      "approver_role": "Finance Director",
      "description": "Invoices $25,000-$100,000 require Finance Director approval",
      "rule_id": "APR-003",
      "threshold": 100000
    },
    {
      "approver_role": "CFO",
      "description": "Invoices over $100,000 require CFO approval",
      "rule_id": "APR-004",
      "threshold": null
    }
  ],
  "title": "Invoice Approval Policy",
  "version": "2.1"
}

Source: POLICY_MGMT_DEMO | Retrieved: 2026-01-24 18:37 
{
  "category": "Fraud Prevention",
  "description": "Procedures for detecting and handling potential duplicate invoices.",
  "detection_criteria": [
    "Same vendor + same invoice number = Definite duplicate",
    "Same vendor + same amount + same date = Probable duplicate",
    "Same vendor + same amount + within 30 days = Possible duplicate"
  ],
  "effective_date": "2024-01-01",
  "policy_id": "POL-002",
  "resolution_process": [
    "AP Specialist reviews flagged invoices within 24 hours",
    "Contact vendor for clarification if needed",
    "Document resolution in case notes",
    "Escalate repeated duplicates to Procurement"
  ],
  "rules": [
    {
      "action": "AUTO_HOLD",
      "description": "System flags invoices with matching invoice number from same vendor",
      "rule_id": "DUP-001"
    },
    {
      "action": "REVIEW_REQUIRED",
      "description": "System flags invoices with same amount and date from same vendor",
      "rule_id": "DUP-002"
    },
    {
      "action": "REJECT_AND_LOG",
      "description": "Confirmed duplicates must be rejected and documented",
      "rule_id": "DUP-003"
    }
  ],
  "title": "Duplicate Invoice Policy",
  "version": "1.3"
}

Source: POLICY_MGMT_DEMO | Retrieved: 2026-01-24 18:37 
{
  "category": "Compliance",
  "description": "Requirements for vendor screening against sanctions lists and restricted parties.",
  "documentation_requirements": [
    "Screenshot of sanctions screening result",
    "Date and time of screening",
    "Name of person who performed screening",
    "Retain records for 7 years"
  ],
  "effective_date": "2024-01-01",
  "escalation_contacts": [
    {
      "email": "compliance@company.com",
      "role": "Compliance Officer"
    },
    {
      "email": "legal@company.com",
      "role": "General Counsel"
    }
  ],
  "penalties": [
    "Criminal penalties up to $1M per violation for individuals",
    "Corporate penalties up to $20M or twice transaction value",
    "Potential debarment from government contracts"
  ],
  "policy_id": "POL-003",
  "rules": [
    {
      "action": "SCREEN_REQUIRED",
      "description": "All vendors must be screened against OFAC SDN list",
      "rule_id": "SAN-001"
    },
    {
      "action": "BLOCK_PAYMENT",
      "description": "Payments to sanctioned entities are strictly prohibited",
      "rule_id": "SAN-002"
    },
    {
      "action": "COMPLIANCE_REVIEW",
      "description": "Potential matches require Compliance review before payment",
      "rule_id": "SAN-003"
    }
  ],
  "sanctioned_vendors": [
    "V010"
  ],
  "screening_frequency": "Real-time for new vendors, monthly for existing",
  "title": "Vendor Sanctions Policy",
  "version": "3.0"
}
Agent Analysis
Confidence Score 90%
Decision: APPROVAL_REQUIRED
Summary:

Completed 7 validation checks: 6 passed, 1 failed, 0 warnings. Approval required to proceed with resolution actions.

Findings:
  • PO_EXISTS: PO PO-003 found PASS
  • CONTRACT_EXISTS: Contract found for vendor V003 PASS
  • AMOUNT_WITHIN_PO: Invoice amount $25,000.00 EXCEEDS PO approved $15,000.00 FAIL
  • RECEIVING_CONFIRMED: Goods/services receipt confirmed PASS
  • VENDOR_MATCH: Invoice vendor V003 matches PO vendor PASS
  • CURRENCY_MATCH: Invoice currency USD matches PO PASS
  • SANCTIONS_CHECK: Vendor not on sanctions list PASS
Resolution Steps:
  1. Review PO amendment or reject excess amount
Risk Assessment: MEDIUM - Amount exceeds PO
Pending Approval

Scope: Approve exception resolution and ERP updates

Requested: 2026-01-24 18:37

Approver Role: AP Manager

Actions to Approve:

  • Place invoice on hold pending PO amendment
Audit Trail
CASE_CREATED 18:36:58
HUMAN
{'business_owner_role': 'AP Manager'}
Hash: 9f6dc55b8df22f94...
INVOICE_UPLOADED 18:36:58
HUMAN
{'vendor_name': 'TechPro Solutions', 'amount_total': 25000.0, 'invoice_number': 'INV-EXCEED-001'}
Hash: 30260f6d40e50f6c...
RETRIEVED_DOC 18:36:58
AGENT
{'doc_id': 'PO-003', 'doc_type': 'PO'}
Hash: 96ffaf0d20bd6b51...
RETRIEVED_DOC 18:36:58
AGENT
{'doc_id': 'V003', 'doc_type': 'CONTRACT'}
Hash: b94845d67b190a3a...
RETRIEVED_DOC 18:36:58
AGENT
{'doc_id': 'POL-001', 'doc_type': 'POLICY'}
Hash: f704f711d70893d4...
RETRIEVED_DOC 18:36:58
AGENT
{'doc_id': 'POL-002', 'doc_type': 'POLICY'}
Hash: eecc828711091770...
RETRIEVED_DOC 18:36:58
AGENT
{'doc_id': 'POL-003', 'doc_type': 'POLICY'}
Hash: 6bbdf3ee4c7fdc2b...
PLAN_CREATED 18:36:58
AGENT
{'decision': 'APPROVAL_REQUIRED', 'confidence': 0.9, 'risk_level': 'MEDIUM'}
Hash: 62c74dff088a2232...
APPROVAL_REQUESTED 18:36:58
AGENT
{'scope': 'Approve exception resolution and ERP updates', 'actions_count': 1, 'approver_role': 'AP Manager'}
Hash: 450711a6a9b904a5...
RETRIEVED_DOC 18:37:03
AGENT
{'doc_id': 'PO-003', 'doc_type': 'PO'}
Hash: af44e61cda25943b...
RETRIEVED_DOC 18:37:03
AGENT
{'doc_id': 'V003', 'doc_type': 'CONTRACT'}
Hash: b8c1059800823d6e...
RETRIEVED_DOC 18:37:03
AGENT
{'doc_id': 'POL-001', 'doc_type': 'POLICY'}
Hash: a2d1a96a93640147...
RETRIEVED_DOC 18:37:03
AGENT
{'doc_id': 'POL-002', 'doc_type': 'POLICY'}
Hash: 9cda7b433271b286...
RETRIEVED_DOC 18:37:03
AGENT
{'doc_id': 'POL-003', 'doc_type': 'POLICY'}
Hash: 94710cc6ef7779e3...
PLAN_CREATED 18:37:03
AGENT
{'decision': 'APPROVAL_REQUIRED', 'confidence': 0.9, 'risk_level': 'MEDIUM'}
Hash: 410b68803e18d94f...
APPROVAL_REQUESTED 18:37:03
AGENT
{'scope': 'Approve exception resolution and ERP updates', 'actions_count': 1, 'approver_role': 'AP Manager'}
Hash: b1a392a97e232d8d...